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  • Vacancy

Project Coordinator

Are you looking for a new challenge and want to join a successful and growing organization dedicated to creating social impact? Do you have a passion for project management and operations? If so, we want to hear from you.

What does a Project Coordinator do?

Key questions your work may answer are:

  • How can we make our internal processes smarter and more efficient so that we can deliver high quality work to our clients?
  • How can you most effectively reduce the administrative burden on project teams, while ensuring that project plans are up to date, project budgets are accurate and new projects are updated in the pipeline?
  • How can you support the rollout of a transformative ERP system, and empower teams to have better project analytic information at their fingertips?

If these questions sound interesting to you, why not apply for this role?

As a Project Coordinator, you will be involved in things like:

  • Inputting and updating project plans during project set up and throughout the lifecycle of the project, tracking project milestones along the way.
  • Working with Project Directors and Project Leads to maintain accurate records of all potential and confirmed projects, including leads and opportunities.
  • Rigorous execution of administrative tasks such as timesheet confirmations, calendar appointments, expense submissions, and travel coordination
  • Facilitating invoicing and contracting processes amongst appropriate team members and departments, serving as liaison between project teams and operations & finance teams.
  • Supporting roll-out and ongoing maintenance of Vantagepoint, BIT’s new ERP system, as well as additional operations and project management systems
  • Providing operational documentation for proposals and projects
  • Ensuring file structures and team communication channels are organized and identifying and executing on areas for improvement

What makes a great Project Coordinator at BIT?

We are looking for people who understand what we do, share our values, and are keen to learn and develop their expertise. We are looking for candidates with the skills listed below. We expect to provide training and development support in some of the areas.

  • Curious about finding and solving problems. You care about every part of the business being run as well as it can be. You can identify problems and take responsibility for them. You think creatively to suggest alternative solutions and work to implement improvements.
  • Managing and developing yourself at work. You demonstrate high self-awareness and regularly self-reflect. You are able to manage your own workload and prioritize competing requests. You are resilient and accept responsibility for decisions whether they achieve the desired outcome or not.
  • Expert juggler and clear communicator. You can keep on top of an active email inbox, multiple instant messages and a busy meeting schedule. When communicating with junior and senior colleagues you are always friendly, professional and firm when you need to be.
  • Detail oriented. You’re organised and passionate about getting the details right. You execute administrative tasks with high degrees of accuracy and efficiency.
  • Managing relationships at all levels. You can build relationships and trust with colleagues from Associate Advisor to Director. You enjoy working closely with people senior to you and feel comfortable chasing them when they need to do something.
  • Passionate about making the world a better place. You don’t need to have a formal background in public service or social impact work. But to be a great project coordinator at BIT, you should care deeply about our work improving people’s lives and communities.

Who are we and what can we offer you?

The Behavioral Insights Team is the world leader in applying behavioral science to public policy challenges in order to strengthen communities and improve lives.

We design and rigorously test new ideas across a range of areas such as health, crime, and education, to establish what works and what doesn’t. We have helped Tuberculosis patients take their medicine; reduced police susceptibility to cyberattacks; and helped organizations close their gender pay gap.

We are looking for a passionate and imaginative individual who shares our thirst for evidence-based solutions to join our dynamic and growing team.

BIT really is a great place to work.

We offer:

  • Comprehensive health, dental, and vision coverage, or $1,170 healthcare allowance per month;
  • $104 cell phone stipend per month;
  • $1,200/year professional development reimbursement fund;
  • 15 vacation days with the option to purchase an additional 10 days at the beginning of each year,
  • 7 sick days;
  • 9 public holidays per year;
  • 5% 401(K) match with no waiting period;
  • life insurance;
  • commuter benefits;
  • FSA;
  • flexible work arrangements, including working from home;
  • discretionary annual bonus (dependent on company performance);
  • and 12 weeks paid parental leave.

We also enjoy working together:

  • We host regular team lunches, occasionally with guest speakers.
  • We encourage people to share their passions through a variety of internal interest groups.
  • We support flexible work arrangements, whether working remotely, to support family, or for personal health and wellness.
  • We have a great office in a convenient location downtown! Unfortunately, due to Covid-19, we are currently working remotely but hope that will change in the summer.

How to apply

We use a great platform called Applied to reduce bias in the recruitment process. You will need to answer a few work-based questions which will be anonymously marked by members of our team. Our selection is based on performance in these questions, rather than looking at your CV.

Candidates with the top scoring answers will be invited to a structured interview where you get to meet some of the team. At the interview stage you will be asked questions that reflect the role and also to complete a work-based task, so you have the chance to demonstrate your skills. It’s at this stage we first see your CV. We always give all applicants feedback, no matter what stage your application reaches.

Start your BIT journey here and apply now!

To learn more about what it’s like working at BIT, check out this handy FAQ sheet and feel free to make suggestions.

BIT is partially owned by our employees. We strive to provide a supportive work environment where you can develop your skills and knowledge in this fast-evolving field. We offer flexible working arrangements and other policies to support the health and wellbeing of everyone on the team.

The Behavioral Insights Team is committed to a policy of Equal Employment Opportunity and is determined to ensure that no applicant or employee receives less favorable treatment on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, physical or mental disability, or because an employee or applicant is a disabled veteran, recently separated veteran, other protected veteran, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Some of the personal data you provide to Applied when you apply for a role with The Behavioral Insights Team will be passed on to The Behavioral Insights Team for the purposes of (a) reviewing your application; (b) inviting you for interview; and/or (c) offering you a job and getting you set up as an employee/contractor. For full details on how BIT collects and uses your personal data please visit our global recruitment privacy notice.

If your application is not successful, any personal data provided to us by Applied (including any personal data relating to equal opportunities monitoring as set out above) will be retained by The Behavioral Insights Team for no longer than 6 months after the application deadline has passed (other than in exceptional circumstances where we may need to retain your personal data for longer), at which point your personal data will be securely deleted. We only keep your information for that period in order to allow us to comply with relevant legal obligations.

Apply now