Are you an organised go-getter who thrives in a busy and varied position? Are you keen to use your administrative, interpersonal and communication skills to support a passionate team to create social impact? If so, then this dynamic role might be for you!
We’re looking for a standout team assistant to support our Sydney team. This is a role where you can apply and grow your skills across a range of business functions, including senior management support, operations, HR and more!
So who are we? We are The Behavioural Insights Team (BIT), a world-leading global consulting and research organisation and the world’s first ‘Nudge Unit’. We work with governments, NGOs and organisations to create social impact by taking a behaviourally-informed approach to improving policies and services.
We are committed to creating an inclusive workplace and building a diverse workforce. We strongly encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQI+ people, and people with a disability.
If you’re excited by the idea of working for a social purpose-driven organisation, want to help champion a connected and collaborative team culture, and enjoy being the ‘go-to person’ that keeps things running smoothly, then you’re the person we’re looking for.
This role provides critical administrative and coordination support to our senior management team, Operations and HR team, and broader advisory team. It would suit an all-rounder with 1-3 years of previous administrative experience who is keen to develop their skills across a range of business functions, and play a key role in managing the day-to-day life of our Sydney office and team.
What you’ll need
To be a Team Assistant with BIT, you’ll need:
- To be able to work across multiple focus areas and manage competing priorities effectively — you’ll be involved in many different areas of the business, so you’ll need to prioritise and manage your workload
- To have a collaborative and flexible approach to teamwork — you’ll be working closely with staff across all levels on a range of different activities, and you’ll need to pitch in and support others with ad-hoc requests as they come up
- To be self-motivated and able to work autonomously to deliver your work
- Strong communication and interpersonal skills — this is a real ‘people person’ role, so you need to be confident in interacting with the team and other stakeholders
- To be able to meet deadlines and work under pressure — you’ll need strong organisation and time management skills
- The ability to learn and comprehend new material and information quickly and efficiently — you’ll be constantly learning new things and stretching yourself!
- Strong IT skills and ability to apply these across a range of platforms, including Office Suite or G Suite
- 1-3 years of administration experience, preferably (but not necessarily) in a small business or consulting or professional services firm
What you’ll be doing
As our Team Assistant, you’ll be responsible for a diverse range of tasks, which means no two days are the same. Some of your key areas of responsibility include:
- Executive support to the senior management team (30%) — including managing the Managing Director’s calendar and inbox, processing expenses, coordinating travel, preparing materials for meetings and presentations, and being responsive to other ad-hoc requests from the Managing Director.
- Office coordination (20%) — including managing equipment and stock, maintaining the office environment and coordinating services and suppliers, managing WHS policies and processes, liaising with IT support as needed, and supporting the logistics for our 2022 office relocation.
- HR and Operations support (30%) — including coordinating recruitment activities, supporting staff onboarding and offboarding processes, and championing team culture and staff engagement by organising team events and activities
- Team administrative support (20%) — including organising team meetings, organising catering, coordinating training events as required, and supporting project teams with ad-hoc project-related tasks as required
Why work for BIT
- While we work in a fast-paced field, we provide a supportive environment with a welcoming and friendly team, where you’ll learn and grow with on-the-job training — our people are our best asset!
- We encourage flexible working and have a culture which enables this. This includes flexible start and finish times, and an IT set up which allows for easy working-from-home options. We are also willing to consider part time or a job sharing arrangement.
- We offer a range of benefits, including a health and wellbeing allowance, Employee Assistance Program and other wellbeing services, a phone allowance, and a generous paid parental leave policy.
How to apply
We use a platform called Applied to reduce bias in our recruitment, so that we can find the best person for the job — regardless of their background — by assessing role-related skills. You’ll need to answer a few work-based questions, which will be anonymously marked by our team. Our selection is based on performance in these questions, rather than on CVs. Candidates with top scoring answers will be invited to the next round. We don’t see CVs until the interview round.
Applications open: Friday 8 October 2021
Applications close: 11:59 PM Sunday 24 October 2021
The application process has 3 stages:
- An online application and test (8-24 October)
- A first interview and practical task (week commencing 1 November)
- A second interview (week commencing 8 November)
Only applicants successful at each stage will progress to the next stage. Further information about each stage will be provided if you progress to that stage. Due to the volume of applications we receive we may not be able to provide personalised feedback, but aim to do so for candidates who make it through to the final round(s).
You must have the right to work in Australia. Unfortunately we cannot sponsor visas.
The Behavioural Insights Team is committed to a policy of Equal Employment Opportunity and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Some of the personal data you provide to Applied when you apply for a role with The Behavioural Insights Team will be passed on to The Behavioural Insights Team for the purposes of (a) reviewing your application; (b) inviting you for interview; and/or (c) offering you a job and getting you set up as an employee/contractor. For full details on how BIT collects and uses your personal data please visit our global recruitment and privacy notice.
If your application is not successful, any personal data provided to us by Applied (including any personal data relating to equal opportunities monitoring as set out above) will be retained by The Behavioural Insights Team for no longer than 6 months after the application deadline has passed (other than in exceptional circumstances where we may need to retain your personal data for longer), at which point your personal data will be securely deleted. We only keep your information for that period in order to allow us to comply with relevant legal obligations.